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Office of the President

Presidential Appearance Request

The President takes great pride in representing Fresno State at events. He makes every effort to participate in events that further the University’s mission and support the community. As the chief executive officer, the President maintains a very demanding schedule that is planned weeks (and often months) in advance but the Office of the President attempts to accommodate as many requests as possible.

Please follow these guidelines to request the President’s attendance or participation at an event:

  • Four weeks in advance whenever possible:
    •  Submit the completed REQUEST FOR THE PRESIDENT'S ATTENDANCE OR PARTICIPATION form, designed to help coordinate invitations and appearances.  
      • Please provide as much information as possible and keep us updated with any changes.  If you are unable to complete the form, an email with equivalent information may be sent to
      • If you have a campus affiliation and are submitting the form for a campus event, please be sure your Vice President is aware of and agrees with the request.
      • The Office of the President will assess the request and confirm the President’s availability as promptly as possible.
  • Two weeks before the event (or earlier): Send any and all relevant materials (such as the following):
    • Directions/Parking Information for the President
    • Bios of Key attendees
    • Invitee List or Confirmed Guest List
    • Official Invitation
    • Printed Program
    • Description of your Organization
    • Specific talking points you want the President to cover (e.g. goals of event, acknowledgments, program highlights, introduction of key individuals, specific elements that will resonate with the attendees, etc.)
  • Immediately before the event: 
    • Advise the President’s Office of any last-minute changes to the flow of the event or the guest list.

Please keep in mind that the President’s schedule is very demanding, and is subject to change at any time in the event of emergencies or important University business.  If such situations impact the President’s attendance at your event, a member of the President’s staff will contact you, and when possible we will provide a representative, if you wish.  In the event of agenda or timing changes, we ask that you contact our office immediately.

If you have any questions or need further assistance, please contact Carol Sera at 559-278-2324 or